Hosking Houses Trust (HHT) provides a charitable residential retreat for women over forty years of age involved in any form of art or creative work, including writing.
We are committed to protecting the privacy of our residents and supporters. This privacy statement sets out the way we collect, store and process your personal information in accordance with current UK data protection legislation (the Data Protection Act 1998 and the EU General Data Protection Regulation (GDPR)).
This policy may be updated from time to time to ensure we continue to provide you with accurate information.
What is personal information?
We will collect personal information when you take up a residency, enquire or take part in our activities, donate money to our Trust or apply to work with us.
Personal information is information that can be used to identify you. Examples of personal information include your name, title, postal address, email address and telephone numbers. It can also include personal information relating to processes including payment information (such as credit card or bank details), Gift Aid declarations and donations, Disclosure and Barring Service (DBS) checks, information relating to employment or volunteering, or social media interaction.
What is the legal basis for collecting your information?
HHT only collects personal information to enable us to carry out our legitimate interests and to comply with legal requirements.
HHT’s legitimate interests are:
- Fulfilling our duty to residents and supporters.
- The promotion, marketing and advertising of our services and products.
- Working to improve and develop new and existing services and products.
- Fundraising and promotion of the interests of the charity.
- Handling enquiries and complaints.
- Complying with legal requirements and regulations.
How do we use your personal information?
Your personal information will only be accessible to trustees and contracted workers if it is appropriate in order for them to carry out their role.
We may use your information in a variety of ways including:
- To process your Gift Aid payment.
- To send you information about the latest HHT news, projects and events via our print and e-newsletters and email.
- To send you governance information.
- To update your information.
- To send you information about volunteering opportunities and fundraising.
- To profile information for the purposes of research or fundraising.
We will not sell or pass on your personal information for other organisations to use for their own purposes.
We will share your information when we are legally obliged to at the request of a government or law enforcement authority.
Communication
We will only contact you for marketing communications if you have told us that we can.
You can find out what personal information we hold about you and update your personal information by contacting us at hoskinghousetrust@gmail.com.
You can request the removal of your personal information from our records at any time by contacting us at hoskinghousetrust@gmail.com.
Security
HHT takes the security of our residents and supporters personal information very seriously and takes appropriate steps to ensure your data is securely stored.
Only authorised personnel are able to access your personal information and all personal information is transferred using secure processes. Our processes and systems are regularly reviewed to ensure they remain secure.
We only hold your personal information for as long as is necessary for us to administer our relationship with you.
If we dispose of your information, it will always be done so securely.
Further information
If you have any questions about HHT’s privacy policy and your rights, please contact us at hoskinghousetrust@gmail.com.
For further information about data protection and your rights please visit the Information Commissioners Office.